Start-up in IT, downtown – Remote 100%, after Covid 40-50%

Our client, is looking for an Office Manager. They will help build a strong company culture while also overseeing operational efficiency. They will collaborate on defining internal organizational processes and be responsible for their day-to-day execution. The Office Manager will report to the General Manager and work closely with the CEO and company Leadership.

It takes an expert to place one!

-Play a key role in building the company culture, embodying values both internally and externally.
-Propose and implement process to improve operational efficiency
-Manage agendas/travel arrangements for CEO and GM
-Assist CEO, GM and Leadership team on administrative tasks as needed.
-Manage phone calls and correspondence to general company contact address and inbox
-Create and update records and databases with personnel, financial and other data
-Send and Track NDAs and other aspects of legal compliance
-Assist in the preparation of presentations/proposals
-Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
-Partner with HR to define and maintain office policies as necessary
-Provide general support to visitors
-Point person for maintenance, mailing, shipping, supplies
-Coordinate office activities including event planning and meal catering
-Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
-Perform review, analysis and execution of special projects and keep the management properly informed
-Provide orientation to new employees
-Participate actively in the planning and execution of company events
-Own the production and distribution of company branded materials and gifts
-Responsible for ensuring office financial objectives are met by preparing and monitoring annual budget or the office
-Track stocks of office supplies and place orders when necessary
-Maintain a safe, positive and secure working environment

-Proven office management, administrative or assistant experience
-Knowledge of office management responsibilities, systems and procedures
-Attention to detail and problem-solving skills
-Excellent written and verbal communication skills, in French and English
-Strong interpersonal skills and positive can-do approach to getting things done.

The successful candidate will also demonstrate a high level of commitment to the Company’s success, client service and employee satisfaction and retention.

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