Our client, located in Montreal, is currently looking for an Administrative Assistant to join its team.  Reporting to HR and the Controller, the ideal candidate will perform administrative duties for managers and department professionals requiring knowledge of company policies and procedures.  Work requires some analysis and use of initiative and independent judgement. May be involved in making contacts of a sensitive, complex, and sometimes confidential nature both inside and outside of company.

Essential Duties and Responsibilities:

  • Reception duties
  • Customer service support ticket triage and follow-up
  • Service call dispatching
  • Administration duties such as filing, putting cheques in order for bank reconciliation purpose, mailing customers’ invoices and statements as well as cheques to suppliers
  • Scanning and copying documents as requested
  • Coordinate boardroom bookings
  • Ordering office supplies
  • Supervision of office maintenance
  • Ad hoc duties as required


  • Certification or diploma in secretarial or related fields (a plus)
  • Prior 5 years’ experience in similar job
  • Fully bilingual
  • Knowledge of Word, Excel, Windows and Outlook is necessary
  • Proactive and able to multi-task
  • Information gathering and problem solving abilities
  • Independent and self-learner
  • Experience in IT environment an asset
  • Professional and easy to get along with